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How to deep clean your office in 5 steps
An office is one of the venerable spaces in an entire building. With all the visitors coming in and out, germs and bacteria are inevitable. However, there is a lot you can do to keep your office clean. Keeping an office clean and organized for a productive workday is important.
A clean office improves efficiency prevents dirt and debris from building up. In addition, it ensures your office is clean, making it a pleasant space for everyone. It is therefore important to keep your communal areas clean, especially the lobby and reception areas.
Creating an effective cleaning schedule is crucial in entirely eradicating harmful microorganisms. However, the effective cleaning procedures with the correct substances may vary depending on the office you are cleaning.
The best time to clean an office
Commercial cleaning is a core part of daily life that revolves around daily tasks to partial and full-time deep cleaning programs. Everyone carries out cleaning at some point; however, throughout the year, many people tend to forget about the hygiene of commercial spaces. The most effective time of the year is during the holidays. You can use this period to schedule an enormous cleaning project, both in the maintenance and presentation of your facility. In addition, the employees need to take advantage of their downtime to organize and tidy up their rooms.
Before you clean your desk
Five steps to clean your office
Good hygiene in your office is essential for both businesses and employees. It plays a vital role in the well-being of people around your premises and helps increase productivity if you make tidying up a priority. Below are some of the ways to deep clean your office:
1. Disinfect the floors
Floors are a vital part of your office and the most vulnerable spaces for hygiene. When not properly cleaned, it can host harmful bacteria, germs, and debris that might be harmful to the well-being of you and your employees. Whether your floor is carpeted, wooden, or tiled, they are capable of accumulating a significant amount of grime and dirt. No one wants to keep up with the mess from foot traffic in any office, which is why you need to come up with a deep cleaning schedule for your floors:
– You need to ensure you sweep your hard floors multiple times throughout the day
– Vacuum the carpeted areas at least once every day
– Spot clean them as soon as you see them in case of spillage
Immediate cleaning helps reduce the risk of slips and falls or stains. Creating an effective cleaning routine for your office will depend on the weather and the magnitude of foot traffic. Your floor may attract more debris, moisture, and dirt in the rainy season, which calls for regular cleaning.
It would be best to have a janitorial cart to carry all the chemicals and cleaning supplies. While moping the floor, for the safety of the people around, it is crucial to put a warning sign indicating wet floor or cleaning in progress.
2. Clean the office furniture
The right cleaning method for removing dust from furniture is determined by the material or fabric. Furniture in your lobby harbour an immense amount of oil, sweat, debris, dirt, and food particles, more so when not cleaned regularly. To get your lobby furniture clean, start by performing a simple daily wipe down or cleaning. You must ensure that you use environment-friendly products approved by furniture manufacturers. Check the laundry tag—which is usually stitched on the bottom side of the furniture. Spot test a small piece of fabric and let it dry for several minutes before you start, checking for any stains or damage after it is dried.
3. Clean the electronics
Cleaning your computer is an easy task and will give it a new look. Make sure all components are completely disconnected from the electrical outlets before you start cleaning. After the computer is fully unplugged and the battery has been removed, if possible, use compressed air to clean up the crumbs, hair and other debris in the holes. Clean out the outer surfaces and the keyboard by wiping it with the microfibers lightly dampened with rubbing alcohol and water.
Over time, dirt and oils form over the screen. It is important to note that some liquids can penetrate the thin inner layer of the screen, seep in, and destroy the screen. You should wet a microfiber cloth with hot water and wring out the fabric to wipe out the screen.
Although optical mice collect less grime from their undersides than old and mechanical mice, they accumulate dirt and bacteria where the mouse touches your hands. To clean your mouse, place the mouse on a paper towel and cover it with a sticky note and gently remove any excess stains. Compression air is useful for cleaning up leftovers.
4. Wipe the kick plates
Kick plates are commonly neglected during cleaning with many office owners. This part of the lobby quickly gets dirty, scuffed, and smudged, which causes permanent scratches or marks down the road. Wiping down the kick plates on either side of your office doors will help keep your space looking pristine. It would be best if you handle it at least once a week.
5. Clean the window ledges
Creating a cleaning plan: What you should know
Daily routine cleaning plan
When planning on doing daily office cleaning, focusing on the following steps might help:
- You need to thoroughly check your private and public office areas for any dirt and debris, then collect the trash and place them in a dustbin.
- Use a vacuum cleaner to remove the stubborn debris and dirt you cannot remove by hand. You can also use a backpack vacuum attachment, in rounding up dirt in the most hidden parts of your office.
- Deploy stain removal chemicals and equipment in instances where there are stains on your rag, furniture, carpet, or walls
- Clean computer screens and dust keyboards
- Disinfect the surfaces that people touch: phones, lamps, keyboards, fax machines, copiers, staplers, and more.
Weekly routine cleaning plan
- Use a micro-fiber rag to extract dust from shelves, cabinets, desks, desktops, etc.
- Ensure you change your waste bags after all the trash cans are empty.
- Use an environment-friendly disinfectant or solution to help extract the dust from computers, printing machines, telephones, and keyboards
- Dust off your fans, doors, and windows
- Use a vacuum cleaner to get rid of dust
Monthly routine plan
Follow this schedule when cleaning your office every 4-6 weeks:
- Cleaning up all units attached to the wall, such as the towel dispensers and hand dryers
- Organize and declutter office drawers and wardrobes and discard useless papers and files
- Polish any wooden furniture and hardwood surfaces
- Wipe all skirting boards and windows
- Vacuum vents and office furniture material, including the office fan
- Dust and disinfect hard-to-reach or covered places
Bi-annual cleaning routine
Conclusion
The above procedure makes handling your office’s deep cleaning duties much more straightforward. For exceptional cleaning results in your office, it is essential to involve professionals who can work with you to develop a personal customized cleaning routine that goes in line with your schedule and needs.
Hiring a cleaning company is not a luxury but a necessity. It gives your business space and time to focus on your core activities, with the professionals maintaining regular cleaning. Professionals with the proper expertise, commitment, and innovative equipment will deliver the highest level of cleanliness and will be proud to help your business see the benefits of a professional clean.
